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🚗 Fleet safety — pre-trip inspection, journey risk & driver register

A complete occupational road-risk toolkit in one page: run a configurable pre-trip vehicle inspection (car, van, HGV, motorcycle, forklift, machinery) and print a signed A5 card, score a journey 1–20 to decide whether it proceeds, needs precautions or manager approval, and keep a driver safety register with automatic risk banding. Aligned to ISO 39001 and ISO 45001 §8.1.3 — Print A5, Word and Excel/CSV export.

Vehicle & driver

Vehicle type

Registration / fleet no.

Driver name

Odometer (km)

Inspection date

Inspection items — mark each OK / NOK / N/A

Journey

Journey name / reference

Origin

Destination

Driver

Distance (km)

Estimated duration (h)

Conditions

Departure time of day

Weather

Predominant road type

Load

Driver hours already driven — this shift

Driver hours already driven — this week

Dangerous goods carried (ADR / hazardous load)

Phone use required during the trip

Hands-free system confirmed in place

Add / edit a driver

Driver name

Employee / driver ID

Role

Licence category

Licence expiry

Defensive-driving training date

Training renewal due

DVLA / DMV licence check date

Telematics policy acknowledged

Incidents / violations — past 12 months

Driver safety register

⚠️ This toolkit helps you structure a road-traffic-safety management approach under ISO 39001 and the operational-control duty of ISO 45001 §8.1.3 — it is not legal advice and is not a roadworthiness certificate. The pre-trip checklist supports, but does not replace, statutory vehicle inspection/MOT and a competent maintenance regime. Journey scoring is an indicative screening aid; thresholds for driving-hours, fatigue and rest must follow the applicable driving-time / tachograph rules in your country. Verify licences and entitlements with the relevant authority and have a competent person review the result.

Aligned to ISO 39001:2012 (Road traffic safety management systems) and ISO 45001:2018 §8.1.3 (management of change / operational control of road risk). Driving-hours, rest-break and roadworthiness obligations vary by jurisdiction — verify against the rules of your authority. Not legal advice.