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📈 AI project ROI & cost-benefit calculator

Enter your AI project's implementation, licensing and training costs alongside expected productivity, quality and revenue gains — get ROI %, payback period and NPV over your chosen time horizon, with a full year-by-year cash-flow breakdown. Export the business case to Word or CSV.

Project info

Project name

Prepared by

Time horizon (years)

Cost inputs

Implementation / setup cost ($, one-time)

Training / change-management cost ($, one-time)

Licensing / subscription cost ($/year)

Ongoing support & maintenance cost ($/year)

Discount rate for NPV (%)

Benefit inputs

Employees / users affected (#)

Hours saved per employee per week

Average fully-loaded hourly cost ($)

Annual error / quality-cost reduction ($)

Annual incremental revenue impact ($)

Results summary

Year-by-year breakdown

⚠️ This calculator is an illustrative planning aid, not a financial or investment forecast. It assumes benefits accrue at full run-rate from year 1 as a simplifying assumption — in practice, adoption of a new AI system usually ramps up gradually over months or quarters, so these figures should be treated as optimistic/illustrative rather than a committed forecast. Validate every input with your own finance team before using it in a business case. All data stays in this browser; nothing is uploaded.